Exchanges on original order
How ReturnZap facilitates exchanges
Once a customer initiates an exchange through the ReturnZap portal, ReturnZap can facilitate the exchange in one of two ways:
- By adding exchange items to the original order using native Shopify exchange functionality.
- By creating draft orders for items being sent in exchange. (See more here).
Each method comes with pros and cons, which we outline here.
Original order approach to exchanges
The option to facilitate exchanges using draft orders can be enabled in ReturnZap Settings > Policy > Exchanges
If the setting for exchanges on the original order is enabled, ReturnZap will follow these steps:
- A customer will create a return for exchange using the ReturnZap customer returns portal
- When an exchange is submitted, ReturnZap create a return against the original order and add the exchange items as new line items to the original order
- This will create an "on hold" fulfillment on the original order containing the exchange items. Inventory will be reserved while the fulfillment is held.
- Any additional payment owed or refund due will reflect on the original order. Refunds and additional payment owed can be facilitiated directly through ReturnZap.
- ReturnZap will link the new line items and the pending fulfillment to the exchange, so it can be released directly within the ReturnZap application
Resolving an exchange on an original order
When a return is received and a shop admin is ready to complete an exchange, they will follow these steps:
- Navigate to the RMA from the ReturnZap returns page
- Find the item(s) on the return to complete for exchange. These will display a "To be replaced with" section, which will take you to the original order with new line items added when clicked:
- Mark the return as received, and then proceed by clicking the "Exchange" button
- Review the pending exchange, select whether to restock the returned item, and click the "Exchange" button to confirm the exchange.
- ReturnZap will release the held fulfillment, meaning it will be ready to ship. The RMA status will update to indicate that the exchange has been resolved and the item has been replaced.
Exchanges can also be completed automatically based on return tracking events or other events. Contact ReturnZap support to enable this on your account.
Pros and Cons of Different Exchange Methods
Pros | Cons | |
Draft Order Exchanges |
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Original Order Exchanges |
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